Sixteen people, including recent and prospective booksellers, engaged
in a free-wheeling and wide-ranging discussion Sunday at the New
Atlantic Independent Booksellers Association's first NAIBAhood
Gathering for Emerging Leaders, an outgrowth of similar meetings at BEA
last year and the January Winter Institute. The group, organized by
NAIBA executive director Eileen Dengler, checked out the Bridge Street Bookshop,
the Phoenixville, Pa., bookstore opened last summer by Suzanne Kelly
(
Shelf Awareness, July 1), then repaired across the street to the Steel
City Coffee House.
Like any meeting where booksellers talk shop, the afternoon was
energizing and fascinating and a consensus formed on most issues or
questions. As ever, independent booksellers showed a wonderful
willingness to share information and ideas. Some of the hours of
conversation was geared to helping answer questions of
several prospective booksellers, particularly concerning planning and
financing.
Suzanne Kelly laughed at the notion of relying on financial projections that are made long before a store opens. "We all know
they're pointless to do," she said, although they're necessary for
banks. On the other hand, business plans help to define a store, its markets and goals, most booksellers agreed.
The group debated how much money new booksellers should have in
reserve--months' or years' worth--but all warned new
booksellers to be careful, for example, not to spend all their investment money on
inventory and then have nothing for the till on opening day.
They also emphasized the importance of returning books in a timely way
and said that regular events for which attendees pay can help
financially. "If you have a $10 day but you know that in the evening
people are coming in" and will pay for an event, it makes all the
difference, according to Susan Weis, owner of breathe books, Baltimore, Md., which opened in 2004 (
Shelf Awareness, September 28).
Some booksellers expressed a reluctance to charge for events, but
Angela Roach, who opened Voices & Visions in Philadelphia last summer (
Shelf Awareness, June 29), noted that several
free sitar and raba concerts in the store drew "two people." But when
she suggested a $5 donation, a dozen people attended. Several
booksellers noted that people value events more if the events have a
value attached to them.
Several booksellers said that stores had to be run soundly and make
money as a foundation for accomplishing all the great cultural and
literary goals new booksellers aspire to.
Ron Rice of Bookazine emphasized that booksellers should establish good
relationships with credit managers at publishers and wholesalers. Send
them material and "make them a part of your store," he said. If
booksellers have financial problems,
they should talk about them with the credit departments. "Don't cut them off," he
advised. If
communication is maintained, the credit departments will have be "more
apt to listen to you and work with you."
Among other topics covered at the gathering:
Rewards programs. These should advertise an amount rather than a
discount. A $5 or $10 discount after purchases totaling $150 sounds
more impressive to a customer than a 3.3% or 6.6% discount, for
example. (Book Log makes keeping track of such purchases very easy.)
The Clinton Book Shop, Clinton, N.J., gives extra rewards to
customers who pay for a special order upfront. As a result, the shelf
of special order titles waiting to be picked up (and purchased) has
shrunk dramatically.
Store branding. Staff at the Clinton Book Shop wear shirts with the
store's logo, which includes a pair of dogs bookending a row of books,
and the logo appears on store e-mail, its Web site, on T-shirts and
sweat shirts for sale--even on the truck of owner A. Harvey Finkel.
Similarly breathe books has a variety of branded items, including bags
and bookmarks as well as bumper stickers. (Owner Susan Weis also has a
large card that she hands out to publishers, publicists, media and others to
explain the store's focus and encourage authors to appear as part of its extensive events program, among other things.)
Public misconceptions/marketing opportunities. Many stores receive all
kinds of odd questions from customers. Jessica Stockton, who is a bookseller at
McNally-Robinson bookstore in New York City, writes the delightful
blog
Written Nerd (where an account of the meeting can be found) and is joining the board of NAIBA, said
that people often ask to buy stamps. At Clinton Book Shop, so many
people asked for "a good place to buy a newspaper,"
that the store now carries newspapers. Likewise, Angela Roach plans to begin
carrying magazines at Voices & Visions because "so many people come in asking for them."
Sidelines. Ron Rice of Bookazine emphasized that importance of magazine
and other sidelines for booksellers. "It's better for a customer to
walk out the door with a copy of
Vanity Fair than with nothing," he
said. He also counseled booksellers not to be shy about selling. "It
used to be that a lot of booksellers forgot they were retailers," he
said.
Outside sales/special sales. Some of the established booksellers stressed to the
newcomers the importance of selling outside the store. Suzanne Kelly
outlined her new focus on educational sales. She will stage a teachers'
night in May during National Teachers Week that will include gift bags
with "hundreds of dollars of material," and her summer buying program
will result in 10% of some sales going to schools. Moreover, she will discount 20% of all teachers'
purchases, whether for school or personal use. Otherwise, Kelly said
that the only book she had discounted was
Harry Potter and the
Half-Blood Prince. "No one asks for discounts," she said.
Dengler recommended booksellers work with the local Chamber of Commerce and offer services to conferences held in their areas.
Competition. Established stores had a range of policies
about
discounting, but most seemed to believe that big-box-style discounting
was unnecessary. Interestingly most also said that they don't consider
the chains and Internet crucial competition. Many of their customers
don't like corporate approaches in a variety of aspects of life,
including bookselling, they said. As for the Internet, they said a
majority of customers and readers still like the tactile sense of the
book and want to see and feel a book before buying it--and many
continue to bring printouts of titles they found on the Web but want to
buy in a store.
Staffing. Angela Roach at Voices & Visions noted an effective way
of getting help for cash-strapped new businesses: through internships.
Roach is currently interviewing several students from Drexel University
in Philadelphia, which has extensive coop programs. One of the
six-month internships would involve marketing and sales. The person
would distribute flyers, update the Web site and arrange for Roach to
visit corporations and schools. ("I can go see those people, but I
don't have the time to do all the calling," Roach said.) Roach will
take the intern on sales calls. Another of the internship positions is
for displays. The person will change the window displays once a month,
dress a kiosk and work on in-store displays.
Asked about how to groom a bookseller for greater responsibility, several
booksellers recommended giving that person increasingly important duties,
including allowing him or her to order books and ownership of a section
or function.
Greeting customers. Booksellers agreed it was important to speak with
each customer who comes in the door. Some of the booksellers had given
the matter much thought: Susan Weis emphasized that instead of asking,
"Do you need any help?" which most people respond to with a "No," she
says something along the lines of "If you need anything, I'm available," to
avoid the negative vibes.
Odds and ends. Stores should consider opening house accounts for readers, several booksellers agreed. The accounts are very popular
among customers and can be easy to administer.
Without naming names, booksellers rued that some of the New York City
and metropolitan area bookstores were not as cooperative with other
booksellers as they might be. Jessica Stockton noted that some
Manhattan booksellers think book retailing in the Big Apple is
different from anywhere else, but said that the stores share many of
the same issues as their compatriots elsewhere.
Mentoring had been exceedingly important for the new booksellers as
they planned their store. Many of them profusely thanked Dengler for
putting established booksellers in touch with them or Rice for helping
and providing advice and encouragement at crucial times. In that vein, Stockton said
she was receiving all kinds of help from booksellers and at the several stores where she has
worked--and someday hopes to open a store of her own in Brooklyn.
Asked about goals for their stores, booksellers who responded said with
almost near unanimity that they want to be integral parts of their
community and a cultural resource. Becky Scotland, owner
of Seeds of Wisdom, West Grove, Pa., added a simple but striking goal for
her children's bookstore: "We want to be the neat place to go for
finding a birthday gift."
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Last but not least, among the cool things Suzanne Kelly has put into effect in the host Bridge
Street Bookshop, a bright, airy, completely renovated space in an 1870
building:
Shelf talkers written both by staff and customers, so that, as Kelly put it, "readers know what their neighbors are reading."
A display of books, with photos, by people who are not primarily
writers. Called "Hey! I didn't know they wrote books too," the display
featured titles by Bob Dylan, Spike Lee, the Fonz, Amber Tamblyn, John
Lithgow and Paul McCartney, among others. Below a copy of Dr. Spock's
Baby and Child Care was a picture of Leonard Nimoy, Mr. Spock, with a
note reading, "Umm no."