Operations and Community Engagement Coordinator

153 N. Spring St., Spartanburg, SC, United States, 29306

Position: Full-Time

Hub City Writers Project is seeking a full-time (40 hours per week) in-person Operations and Community Engagement Coordinator. Our ideal candidate is a book lover with administrative experience who is interested in learning about the book industry while working for a mission-driven literary nonprofit in Spartanburg, SC.

The Operations and Community Engagement Coordinator will support Hub City Press’s Executive Director/Publisher and other team members as assigned, while also coordinating donor tracking, book outreach programs, and other community programs. This role offers a comprehensive introduction to the nonprofit book industry and includes hands-on involvement in advancing Hub City Writers Project’s mission.

Responsibilities include but are not limited to:

Coordinate annual fundraising mailing and donor book distribution, including donor tracking, follow-up, and communication.
Manage book donation programs and communications to schools and other community entities
Provide administrative support to the Executive Director/Publisher
Assist the HCWP Board of Directors with Delicious Reads, Fall Fundraiser, and other large-scale events
Assist with the grant writing process, as needed
Fact-check, proofread, and copy edit materials
Compile staff and board reports, financials, and minutes into monthly board packet and send board meeting reminders
Take and circulate meeting minutes during weekly staff meetings, monthly board meetings, and board committee meetings
Support the annual royalty statement and payment process
Execute ad-hoc tasks, errands, and deliveries related to books, events, development, and programs

Qualities for candidates:

Strong organizational skills; strong communication skills, including writing and editing
Avid reader with an interest in the book industry and literary organizations
Proactive and resourceful with a passion for project management, especially in gathering information, sharing updates, and solving problems
Bookselling experience is a plus
Ability to multitask, with excellent follow-through
Flexibility and adaptability

Skills/experience:

Required: Bachelor’s degree in a related field or equivalent education and experience
Required: Previous admin, bookstore, or nonprofit experience
Proficiency with Microsoft Office and Google Suite
Familiarity with Slack, Dropbox, social media platforms, and other office and productivity tools

Benefits

12 days of vacation and 5 days of sick leave per year
Annual non-taxable $3,600 healthcare stipend
Access to a SIMPLE 401(k) savings plan with dollar-for-dollar matching

Hiring range: $39,000 to $42,000 commensurate with experience and according to Hub City’s staff salary schedule.

This is a full-time position (40 hours per week) located in Spartanburg, SC. The expected workday will be 9 am to 5 pm. Must be willing to work a flexible schedule to attend occasional events scheduled on evenings and weekends. We are committed to fostering a diverse and inclusive workplace and strongly encourage applications from individuals who identify as BIPOC, LGBTQ+, or disabled.

Physical Demands

Must be able to perform the essential duties of the position with or without reasonable accommodation.

Remain in a stationary position for an extended period of time.
Move about the office to access files and office equipment.
Operate a computer and other office equipment.
Move boxes weighing up to 25 pounds for shipping and off-site events.

To Apply

Please submit a cover letter and resume via Submittable. Interviews will be conducted on a rolling basis until the position is filled. Expected start date in December 2024/January 2025. No phone calls, please. In your cover letter, please address:

Why you are interested in working for Hub City Writers Project and in this job in particular
What about your experience makes you an ideal candidate for this position?
This job requires a candidate who is comfortable both directing their own work and collaborating closely with a team on org projects. Explain how your experience makes you suitable for both styles of work.

To submit your application, click here.

About Hub City Writers Project:

Hub City Writers Project is a literary nonprofit organization in Spartanburg, South Carolina. Comprised of an acclaimed literary book publisher, an independent bookshop, and a literary programmer focused on education and outreach, our mission is cultivating readers and nurturing writers in both the Spartanburg community and throughout the South to foster an inclusive literary arts culture.